Bid Notice
THE PROVISION OF CLEANING SERVICES AT VARIOUS UGU DISTRICT MUNICIPALITY OFFICES AND PLANTS FOR A PERIOD OF THIRTY-SIX (36) MONTHS
Contract No.: UGU-05-1507-2019
Tenders are hereby invited from relevant service providers for The provision of Cleaning Services at various Ugu District Municipality Offices and Plants for a Period of Thirty Six (36) Months.
Bid documents are obtainable from the Ugu District Municipality office in Port Shepstone at No. 28 Connor Street as from Tuesday, 24 December 2019, at a non-refundable payment of R250.00 (No cheques will be accepted). The tender will also be advertised on National Treasury's E Tender portal and documents can be downloaded from the website free of charge.
Bids completed in accordance with the conditions indicated in documents, must be sealed and endorsed with the relevant contract number and be deposited in the official tender box at the foyer of Ugu District Municipality on 96 Marine Drive, Phase 2 Building, Oslo Beach not later than 12h00 on Friday, 24 January 2020, at which time bids will be opened in public. Bids that are submitted late, incomplete, unsigned or by facsimile, electronically, couriered or not completed in black ink will be rejected and not accepted for further evaluation. Bids submitted must be valid for a period of 90 days
A compulsory briefing session will be held at the Ugu District Municipality, on 96 Marine Drive Olso Beach Offices (Phase 2 Building), Boardroom 2, on Monday, 30 December 2019 at 10:00, bidders who fail to attend this compulsory meeting will not be considered for further evaluation.
All bid enquiries are to be directed to Shivani Maharaj: Registry and Auxiliary Services, during office hours on (039) 682 5775/5777 or emailed to Shivani.Maharaj@ugu.gov.za/phumlani.sithole@ugu.gov.za.
Ugu District Municipality subscribes to the Preferential Procurement Regulations 2017, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and the B-BBEE status of the contributor.
Functionality, Price and Preference will be used for evaluation. The 80/20 preferential point system will be applicable, with 80 points for price and 20 points for B-BBEE Status Level, in terms of revised Preferential Procurement Regulation in effect from 01 April 2017, Gazette Notice No. 40553 dated 20 January 2017.
Minimum points of 60% must be obtained for eligibility. Bids scoring less than 60% will not be evaluated further. The following, will form criteria utilised for Functionality Assessment:
- Experience of the Supervisors
- Proof of Ownership of Vehicle
- Methodology
Points to be allocated as follows:
| B-BBEE Status Level of Contributor | Number of Points Awarded |
| 1 | 20 |
| 2 | 18 |
| 3 | 14 |
| 4 | 12 |
| 5 | 8 |
| 6 | 6 |
| 7 | 4 |
| 8 | 2 |
| Non-Compliant Contributor | 0 |
The Council reserves the right not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject all bids and cancel the notice to tender.
Kindly note: Regulation 44 of Municipal Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the service of the state.