Bid Notice
REQUEST FOR PROPOSALS FOR THE PLACEMENT ON THE MUNICIPAL PANEL OF ATTORNEYS FOR A PERIOD OF THIRTY-SIX (36) MONTHS
Contract No.: UGU-05-1483-2018
Requests for proposals are hereby invited from relevant firms of attorneys and/or legal practitioners providers to engage into a (36) months Service level agreement as per the specifications contained in the terms of reference.
Bid documents are obtainable from the Ugu District Municipality office in Port Shepstone at No. 28 Connor Street as from Tuesday, 19 February 2019, at a non refundable payment of R100.00 (No cheques will be accepted). The tender will also be advertised on National Treasury's ETender and documents can be downloaded from the website free of charge.
Bids completed in accordance with the conditions indicated in documents, must be sealed and endorsed with the relevant contract number and be deposited in the official tender box at the foyer of Ugu District Municipality at 96 Marine Drive, Oslo Beach, Phase 2, not later than 12h00 on Friday, 22 March 2019, at which time bids will be opened in public. Bids that are submitted late, incomplete, unsigned or by facsimile, electronically, courier or not completed in black ink will be rejected and not accepted for further evaluation. Bids submitted are to hold good for a period of 90 days
A compulsory briefing will be held at the Ugu District Municipality Offices on 96 Marine Drive, Phase 2, Boardroom 1, Oslo Beach on Wednesday, 27 February 2019 at 14h00, bidders who fail to attend this compulsory meeting will not be considered for further evaluation.
All bid enquiries are to be directed to the Manager: Legal Services, Ntombi Mbambo during office hours on (039) 688 5869 or emailed to Ntombi.Mbambo@ugu.gov.za
All Bidders are advised that this Bid is subject to a Functionality Assessment as follows:
A minimum qualifying threshold of 60 points under Functionality. Bid scoring below 60 points will not be further evaluated.
| No. | Criteria | Weighting |
| 1 | References form three other companies stating attorneys' performance and/or confirming relationship regarding general legal practice and civil & criminal litigation | 5 |
| 2 | Evidence of commercial law expertise, such as drafting of contracts within municipal environment and municipal law | 15 |
| 3 | Affidavit duly commissioned by Commissioner of Oaths not from the same law firm; confirming that: The partners, directors and attorneys to not have any of the following convictions: - No adverse criminal convictions;
- No adverse professional convictions;
- No adverse civil convictions;
| 5 |
| 4 | Evidence of Transactional advice and guidance provided to Public Sector organization's | 30 |
| 5 | Evidence of Interpretation of laws provided to Public Sector organization's | 20 |
| 6 | Evidence of Legal Opinion provided to Public Sector organization's | 5 |
| 7 | Evidence of Conveyancing and general property transactional advice provided to Clients (if applicable) | 20 |
| | Total for functionality | 100 |
All evidence supporting points scored should be annexed to the back of the document and only bidders scoring 60 or above points will be considered for further evaluation.
Ugu District Municipality subscribes to the Preferential Procurement Regulations 2017, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and the B-BBEE status of the contributor.
Functionality, Price and Preference will be used for evaluation. The 80/20 preferential point system will be applicable, with 80 points for price and 20 points for B-BBEE Status Level, in terms of revised Preferential Procurement Regulation in effect from 01 April 2017, Gazette Notice No. 40553 dated 20 January 2017. Points to be allocated as follows:
| B-BBEE Status Level of Contributor | Number of Points Awarded |
| 1 | 20 |
| 2 | 18 |
| 3 | 16 |
| 4 | 10 |
| 5 | 8 |
| 6 | 6 |
| 7 | 4 |
| 8 | 2 |
| Non-Compliant Contributor | 0 |
The Council reserves the right not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject all bids and cancel the notice to tender. NB : Regulation 44 of Municipal Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the service of the state
DD NAIDOO
MUNICIPAL MANAGER
UGU DISTRICT MUNICIPALITY