Tender Notice and Invitation to Tender
UGU DISTRICT MUNICIPALITY
Project Name: Ugu District Municipality Rural Household Sanitation Project
Appointment of a panel of contractors for the implementation of the rural household sanitation for a period of Thirty-Six (36) Months
Tender No.: UGU-07-1492-2018
CIDB CONTRACTOR GRADING : 1 CE/GB OR HIGHER
Tenderers are hereby invited for the appointment of a panel of contractors for the construction of VIP toilets in Ugu District Municipality for a period of Thirty-Six (36) Months. The minimum specifications are detailed in the Tender Document.
Tenderers should be registered and have a CIDB contractor grading designation of 1CE/GB or higher. Joint ventures or potentially emerging enterprises that satisfy the criteria stated in the tender data are eligible to tender.
Tender Documents will be obtainable during the following times: 08H00 to 15H00 (Monday to Friday) from Monday, 10 December 2018 from the Cashier's Office in the Ugu District Municipality's offices at 28 Connor Street, Port Shepstone. A non-refundable tender deposit of R100.00 payable in cash is required on collection of the tender documents. These tenders will also be advertised on the National Treasury's eTender Portal, documents can be downloaded from the said website. The municipal offices can be contacted by using the following telecommunication numbers: 039-682-3552 (T) or 039-682-4190 (F). No documents will be distributed at the tender briefing meeting.
A compulsory clarification meeting will be held punctually at 12H00 on Thursday, 13 December 2018 and prospective tenderers are to meet the Engineer at Ugu Municipal offices at 96 Marine Drive, Phase 2 Building, Oslo Beach. Tenderers shall obtain documents prior to the compulsory clarification meeting and the Certificate of Tenderer's Visit to Site shall be signed on site.
All technical enquiries are to be directed to Desmond Zuma, Manager: PMU during office hours on (039) 688 5892 or emailed to desmond.zuma@ugu.gov.za
All SCM enquiries should be addressed to Zikhona Zuma, Contracts Co-ordinator during office hours on (039) 688 3378 or emailed to zikhona.zuma@ugu.gov.za
All Bidders are advised that this Bid is subject to a Functionality Assessment as follows:
| Key aspect of criterion | Basis for points allocation | | Points | | Verification Method |
| CIDB Grading | | | | | Max 20 points |
| CIDB Grading | Grade 1 | | 20 | | CIDB Grading Certificate required |
| | Grade 2 | | 18 | | CIDB Grading Certificate required |
| | Grade 3 | | 15 | | CIDB Grading Certificate required |
| | Grade 4 and above | | 10 | | CIDB Grading Certificate required |
| Expertise | | | | | Max 10 Points |
| Relevant Qualifications for the foreman | NQF 4 | | 10 | | Certified Copy of Qualification to be attached |
| | Less than NQF 4 | | 5 | | Certified Copy of Qualification to be attached |
| Construction Method Statement | | | | | Max 10 Points |
| Construction Method Statement (relevant to the tendered project- maximum 3 pages) The method statement must include the following sub-headings: Approach Method, Time Frames, Activities (in construction sequence), Construction Administration, Quality Management, Health and Safety | Method statement met all the requirements. | | 10 | | Brief (3 Pages Maximum) |
| | Acceptable method statement. Only provided limited information | | 5 | | Brief (3 Pages Maximum) |
| | No Submission | | 0 | | Brief (3 Pages Maximum) |
| Locality | | | | Max 45 Points | |
| Locality | Contractor located Within Ugu District Municipality | | 45 | | Utility bill or Proof of Resident of bidder |
| | Contractor located within KwaZulu Natal Province | | 10 | | Utility bill or Proof of Resident of bidder |
| | Contract located within South Africa | | 5 | | Utility bill or Proof of Resident of bidder |
| | | | | | |
Completed tender documents are to be placed in a sealed envelope marked: Ugu District Municipality Rural Household Sanitation Project: Implementation of the Rural Household Sanitation: Contract No.: UGU-07-1492-2018 and must be deposited in the Tender Box at the offices of Ugu District Municipality at 96 Marine Drive, Phase 2 Building, Oslo Beach not later than 12H00 on Friday 18 January 2019. The Municipality will not be held responsible for any tenders delivered by courier services.
Ugu District Municipality subscribes to the Preferential Procurement Regulations 2017, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and the B-BBEE status of the contributor.
Functionality, Price and Preference will be used for evaluation. Tenderers will have to score a minimum of 60% for quality to be further considered. The 80/20 preferential point system will be applicable, with 80 points for price and 20 points for B-BBEE Status Level, in terms of revised Preferential Procurement Regulation in effect from 01 April 2017, Gazette Notice No. 40553 dated 20 January 2017. Points to be allocated as follows:
| B-BBEE Status Level of Contributor | Number of points (80/20 system) |
| 1 | 20 |
| 2 | 18 |
| 3 | 14 |
| 4 | 12 |
| 5 | 8 |
| 6 | 6 |
| 7 | 4 |
| 8 | 2 |
| Non – Compliant contributor | 0 |
The Council reserves the right not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject all bids and cancel the notice to tender.
Kindly note:
- Regulation 44 of Municipal Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the services of the state;
- This is a rate only tender and the municipality's fixed offer will be communicated to bidders.
Mr D.D. Naidoo
Municipal Manager