PROCUREMENT OF A PROFESSIONAL SERVICE PROVIDER FOR THE MANAGEMENT OF THE RURAL ROAD ASSET MANAGEMENT SYSTEM (RRAMS) FOR A PERIOD OF THIRTY-SIX (36) MONTH
CONTRACT NO.: UGU-06-1552-2020
Bids are hereby invited for the RURAL ROAD ASSET MANAGEMENT SYSTEMS Programme. The minimum specifications are detailed in the Bid Document.
Bid documents are obtainable from the Ugu District Municipality office in Port Shepstone at No. 28 Connor Street as from Tuesday, 01 September 2020, at a non-refundable payment of R500.00 per document (No cheques will be accepted). The tender will be advertised on National Treasury's E Tender portal and documents can be downloaded from the website free of charge.
A compulsory briefing session will be held at the Ugu District Municipality Offices on 96 Marine Drive, Phase 2 Offices, outside parking area in line with Covid-19 Regulations, Olso Beach on Friday, 04 September 2020 at 10:00, bidders who fail to attend this compulsory meeting will not be considered for further evaluation.
All technical enquiries should be addressed to the Manager: Assets Ms Zandile Maphumulo of Ugu District Municipality. Contact details 039 688 5808; email address: Zandile.Maphumulo@ugu.gov.za
Bid completed in accordance with the conditions indicated in documents, must be sealed and endorsed with the relevant contract number and be deposited in the official tender box at the foyer of Ugu District Municipality on 96 Marine Drive, Phase 2 Building, Oslo Beach not later than 12h00 on Friday, 02 October 2020, at which time bids will be opened in public. Bids that are submitted late, incomplete, unsigned or by facsimile, electronically, couriered or not completed in black ink will be rejected and not accepted for further evaluation. Bids submitted must be valid for a period of 90 days
Ugu District Municipality subscribes to the Preferential Procurement Regulations 2017, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and the B-BBEE status of the contributor.
Functionality, Price and Preference will be used for evaluation. The 80/20 preferential point system will be applicable, with 80 points for price and 20 points for B-BBEE Status Level, in terms of revised Preferential Procurement Regulation in effect from 01 April 2017, Gazette Notice No. 40553 dated 20 January 2017.
Minimum points of 60% must be obtained for eligibility. Bids scoring less than 60% will not be evaluated further. The following, will form criteria utilised for functionality assessment:
- KEY PERSONNEL
- EXPERIENCE OF FIRM
- QOUALITY ASSURANCE SYSTEMS
Points to be allocated as follows:
| B-BBEE Status Level of Contributor | Number of Points Awarded |
| 1 | 20 |
| 2 | 18 |
| 3 | 14 |
| 4 | 12 |
| 5 | 8 |
| 6 | 6 |
| 7 | 4 |
| 8 | 2 |
| Non-Compliant Contributor | 0 |
The Council reserves the right not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject all bids and cancel the notice to tender.
Kindly note: Regulation 44 of Municipal Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the service of the state.
Tenderers shall take note of the following Tender Conditions:
- Ugu District Municipality's procurement policy will apply,
- Ugu District Municipality does not bind itself to accept the lowest tender or any other tender and reserve the right to accept the whole or part of the tender,
- Tenders that are late or submitted by facsimile or electronically will not be accepted, and
- Tenders submitted are to remain valid for 90 days from the closing date for submission of tenders.
- Tenderers who do NOT qualify as Exempt Micro Enterprises (EME's), and Qualifying Small Enterprises (QSE's) must submit their B-BBEE status level certificates issued by a SANAS (South African National Accredited System) accredited entity;
- Tenderers that qualify as EMEs and QSEs must submit sworn affidavits as prescribed by the B-BBEE Codes of Good Practice or B-BBEE status level certificates issued by a SANAS accredited entity;
- A trust, consortium or joint venture must obtain and submit a consolidated B-BBEE status level certificate. Failure to do so will result in the tenderer forfeiting the points allocated for B-BBEE.
- Public entities and tertiary institutions must also submit B-BBEE status level certificates together with their tenders.
Failure to submit such a certificate with the tender will result in the tenderer not qualifying for preference points for B-BBEE which includes Non-EME's and QSE's and qualifying EME's and QSE's
Tenders submitted by tenderers who do not meet the following pre-qualification criteria, will be considered unacceptable tenders and will not be considered further in the evaluation process:
- Tenderers, including a JV entity, must have a B-BBEE status level of contribution of level 2 or better.
- Tenderers, including a JV entity, must sub-contract a minimum of 30% of the contract to an EME or QSE meeting at least one of the listed requirements in Regulation 4.(1)(c)(i) to (vii) of the Preferential Procurement Regulations, 2017 (published in Government Gazette 40553, published on 20 January 2017). Proof of EME or QSE status of the elected sub-contractor must be attached as part of the submitted tender document.
- The signed sub-contracting agreement must be attached and stipulate a minimum of 30% of the contract subcontracted to the EME or QSE referred to above.
- Detailed signed venture agreement (In the case of a Joint Venture) must be attached as part of the tender document.
The Municipal Manager
Ugu District Municipality
Mr D.D. Naidoo